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Managing a grey fleet – Fleet Managers

Managing a grey fleet – Fleet Managers
14th June 2013 Run Your Fleet Blog

Grey Fleet


What is a grey fleet?

A grey fleet is a group of privately owned vehicles that are used for business journeys. As an employer you are responsible for the health and safety of employees using these vehicles on business regardless of the ownership.

Fleet News have online resources for Fleet Managers looking for more information on managing a Grey Fleet.

Grey Fleet

Grey fleet drivers are employees that drive their own cars for business. Having grey fleet drivers can be more beneficial for businesses that do not travel high business mileage, however grey fleet drivers can sometimes be hard to manage in respect of mileage, accident management and general vehicle maintenance.

If a grey fleet driver is out on business, your company could be liable if they were to have an accident. There is also the AMAP rates to consider and overall duty of care.

Managing a grey fleet

Our on-line system can be used to effectively manage your grey fleet requirements, with the following services available:

  • Licence checking
  • MOT diary and scanning facility
  • Insurance diary and scanning facility
  • Vehicle details and V5 scanning facility
  • Service records
  • RFL diary and scanning facility
  • Breakdown Assistance (RAC Roadside, Recovery & At Home)
  • Accident Management
  • Publish company driving policy
  • Asset management (deleting, maintaining, adding vehicles)
  • Risk Management Services

In addition, your grey fleet drivers can also benefit from accessing the following services:

  • Service and MOT booking
  • Tyres
  • Accident management
  • Vehicle acquisitions
  • Service booking
  • Tyre supply
  • Fuel cards
  • Glass supply
  • Vehicle acquisitions

Grey Fleets In The UK

There is not a definitive number quoted of grey fleet drivers in the UK; however these fleets need to be managed as carefully as a standard fleet. Do you have a grey fleet that you manage? How do you look after them and ensure that your responsibilities regarding health and safety are covered?



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