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14th February 2022 Jo Lees

Grey Fleet is the term used to describe personal cars that are used for business purposes. For instance, a company that offers a cash alternative to a company car which is then used for business travel is operating a “grey fleet”.

Whilst operating a grey fleet outsources the acquisition of the fleet to the drivers, it is often overlooked that the company is still responsible for the duty of care under the Driving At Work act for their employees when driving on business.

This means that the directors of a business can receive unlimited fines and a potential jail sentence if an employee is driving a vehicle that is not roadworthy, taxed or insured, or if the driver does not have a valid driving licence. This is the case even if the car is privately owned. has recently added a grey fleet management service to its platform to automatically check the following details of privately owned vehicles used for business:

  • MOT
  • Road Fund Licence
  • Insurance (for business use)
  • Employee driving licence

This means, for a nominal monthly fee, business owners and directors can be assured that the vehicles being driven by their employees meet the minimum standard required under the driving at work act.

Of course, the same care needs to be taken for company cars and their drivers, and offers the same checks for company vehicles through their award winning fleet management platform.

Over 600 drivers are convicted each month for driving whilst disqualified. This is probably the tip of the iceberg and it is highly likely that many employees continue to drive whilst banned for fear of losing their jobs.

The automated DVLA licence checking service from provides scheduled checks dependent on risk and gives employers peace of mind that their staff are fully licenced.


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